Submitted by:
Kathy Woodrell, Chair, 2007
kwoo@loc.go
202-707-0945

Chapter officers during 2007:

Chair: Kathy Woodrell, Library of Congress
Vice Chair/ Chair Elect: Kristen Regina, Hillwood Museum and Gardens
Secretary/Treasurer: Yuki Dixon, Virginia Commonwealth University
Past Chair: Emily Rafferty, Baltimore Museum of Art
Newsletter Editors: Roger Lawson, National Gallery of Art; Rebecca Cooper, Society of the Cincinnati Library

Chapter officers elected for 2008:

Chair: Kristen Regina, Hillwood Museum and Gardens
Vice Chair/Chair Elect: Karen O’Connell, Georgetown University
Secretary/Treasurer: Yuki Dixon, Virginia Commonwealth University
Past Chair: Kathy Woodrell, Library of Congress
Newsletter Editors: Roger Lawson, National Gallery of Art; Rebecca Cooper, Society of the Cincinnati Library

Chapter Website:

http://www.lib.umd.edu/arlis/

Chapter Blog:

http://www.arlisdcmdva.blogspot.com/

Chapter Meetings and Events

The Winter Officer’s Meeting was held by teleconference in February 2007. Discussion centered on scheduling a spring meeting in Atlanta, funds for the two awards, and the need for the chapter to reach out to students in the District of Columbia, Maryland, and Virginia. We also discussed the chapter affiliation agreements and insurance issues raised by ARLIS National for the ARLIS chapters.

At the ARLIS conference, the DC-MD-VA Chapter met for a social gathering in Atlanta.  More than 20 people gathered for drinks and conversation – and one of our members generously picked up the tab!

The Summer Meeting was held in conjunction with the mid-Atlantic chapter of VRA at the University of Virginia at Charlottesville.  This was our fourth annual joint meeting with VRA! The program included:

Business Meetings for both organizations. The ARLIS DC-MD-VA discussion centered on changes to the bylaws to reflect new membership status, and how the Chapter can include “affiliate members” who do not belong to ARLIS/NA in their activities.  We also discussed student outreach, and formed a group to discuss this important topic.

Terry Belanger, Director of the Rare Book School in Charlottesville gave a talk about their offerings, ( http://www.virginia.edu/oldbooks/ ) and three presentations under the heading “Digital Projects in the Humanities” were given.  These included Johanna Drucker, Robertson Professor Of Modern Media Studies Artists’ Books, ( http://testetext.lib.virginia.edu/cocoon/abonline/ ) ; Kelly Miller, Lecturer, Slavic Languages and Literatures & the McIntire Dept. of Art Exhibit of Russian Children’s Books; and Judy Thomas, Head, Robertson Media Center Digital Tool Development at the University of Virginia. Participants were then offered optional tours of the Fiske Kimball Fine Arts Library.

The Fall Meeting, held November 14 and 15, 2007, was focused on new or renovated libraries in Washington D.C. The business meeting included debate about the bylaws revision and new membership levels. We also had a good discussion about the Chapter newsletter, blog, and website, and the fact that each of these disseminate information that often overlaps.  We also heard from the Student Outreach Committee and heard greetings and an update from Elizabeth Schaub, South Regional Representative. Yuki Dixon gave us a treasurer’s report and we discussed the fact that the student award fund is not as well-supported as the Backlund award fund.
We toured three facilities:

The new library at Dumbarton Oaks.  Library Director Sheila Klos gave us a tour of their facility and gave us background and history of developing the program and working with the architectural firm hired to build a new structure on their historic grounds.

We also visited the new library at the Phillips Collection getting a tour from Library Director Karen Schneider and her assistant Sarah Osborne Bender. The library has recently implemented a new automation system, and is now housed in a beautiful new facility.

Our third visit was to the Smithsonian’s newly renovated Museum of American Art, adjacent to the National Portrait Gallery. We received a tour of the Lunder Conservation Center with Julie Heath, and a tour of the Luce Foundation Center with Georgina Bath.

Chapter Awards

The DC-MD-VA chapter again gave two travel awards this year: the Caroline Backlund Professional Development Award and the Student Travel Award (formerly the Diversity Award). The Backlund Award provides $500 for a member to use toward attending the national conference.  This year’s recipient was Anne Simmons, who was employed at the time of the award by the Library at the National Museum for Women in the Arts.  Anne is now working at the Library at the National Gallery. The Student Award provided national membership, local membership, conference registration, and $500 to cover travel costs to a local library science student interested in art librarianship.  The award recipient was Ginny Cathcart, a student at the University of Maryland.

2007 Secretary/Treasurer’s Report

Submitted by Yuki Dixon, Secretary/Treasurer
As of November 14, 2007

Membership

FY 2006 – 47
July 2007 – 39
Nov 2007 – 40

Financial Report

2007 Revenues

Deposit (dues, Awards, 06 summer meeting lunches) 2/14 $620.00
Deposit (dues) 2/22 $255.00
PayPal Verification 7/13 $00.24
Deposit (dues) 7/16 $25.00
Deposit (dues) 4/24 $190.00
Summer Meeting 07 8/22 $297.40
Deposit (dues) 8/22 $10.00
Total $1397.64

2007 Expenditures

Student Award 2/14 $250.00
Student Award/ARLIS/NA membership 2/14 $45.00
Caroline Backlund Award 2/13 $500.00
New checks 3/08 $12.50
Student Award ARLIS/NA Conference Registration 3/13 $95.00
Summer Meeting Lunches 8/10 $264.80
Total $1167.30

Beginning Balance 1/01/2007: $4,326.21

Ending Balance 11/14/2007:  $4,556.55

Because the Chapter did not have a quorum at the November meeting, we sent a ballot to the membership by email and surface mail. The ballot included an election for the Vice-Chair position for 2008 and a description of the amended bylaws which changed the membership structure of the bylaws. The bylaws amendment had three primary changes: To become compliant with ARLIS/NA bylaws; to modify membership structure to better accommodate those who prefer not to join ARLIS/NA; and to encourage student membership.

Karen O’Connell from Georgetown University was elected to the Vice-Chair position, and the bylaws change was passed by the membership. Regarding membership structure, we proposed creation of “Friends of ARLIS DC-MD-VA” as a form of chapter affiliation. Friends would not be permitted to vote or hold chapter office, but would receive all chapter communications and invitations to our many events. We propose that Friends’ annual dues be $25 for 2008. This would help to fund chapter events and subsidize free membership for students (see below). To be in compliance with DC-MD-VA bylaws, the proposed Friends category may not be included in the Chapter bylaws. Instead, the DC-MD-VA chapter will communicate this option through other means such as the website and membership form.

Additionally, to encourage student membership, we propose a policy change (not part of the bylaws) to eliminate the Student member fee. Currently $10, the reduced income would be offset in part by the Friends fee.

Respectfully Submitted,

Kathy Woodrell