ARLIS/NA Mid-Atlantic

The Mid-Atlantic Chapter of the Art Libraries Society of North America

Month: August 2014

New Finding Aids and Inventories from Dumbarton Oaks ICFA

The Image Collections and Fieldwork Archives (ICFA)  at Dumbarton Oaks is pleased to announce the publication of several new finding aids. Check under the “Finding Aids” field in the following collection-level records in our online inventory, AtoM@DO:

Additionally, ICFA has created preliminary inventories for:

These collections document various fieldwork and research projects, primarily relating to Byzantine and Pre-Columbian art and architecture, but also related to prehistoric sites in eastern Turkey and gardens in the United Kingdom. They range from the detailed architectural survey of Hagia Sophia conducted by Robert Van Nice and his fieldwork assistants between 1937 and 1980s; the documentation of architectural capitals in the city of Istanbul by William Betsch for his dissertation; the photographic and fineline drawing documentation of Moche art created and assembled by Christopher Donnan and Donna McClelland; and correspondence detailing the financial support provided by Mildred and Robert Bliss to scholarly publications and archaeological expeditions undertaken by Kirsopp and Silva Lake. Additionally, other collections illustrate Dumbarton Oaks’ early fellowship and institutional projects starting in the early 1940s, including systematic efforts to document Early Christian and Byzantine monuments, manuscripts, and silver objects. There are also photo albums detailing Donald Egbert and Andrew Keck’s 1937 travels in Europe and the Middle East, as well as Franklin Biebel’s efforts to document mosaic pavements in Byzantium and the West.

The Moche Sacrifice Ceremony depicted on a bottle in the Museo Larco, Lima. Photography by Christopher B. Donnan. Rollout drawing by Donna McClelland (448)

The Moche Sacrifice Ceremony depicted on a bottle in the Museo Larco, Lima. Photography by Christopher B. Donnan. Rollout drawing by Donna McClelland (448).

Since our last announcement of published finding aids in April 2013, ICFA staff has continued to work on processing our collections and providing detailed information in our finding aids, in order to make our holdings more accessible to our users. As collections are processed, we develop finding aids to describe them more thoroughly and at more granular levels in the archival hierarchy. In the interim, collection-level descriptions in AtoM@DO and preliminary inventories serve to provide researchers with summary information about unprocessed collections.

ICFA’s finding aids and inventories are available as PDFs linked from the collection-level records in AtoM@DO. To learn more about the collections they describe as well as the wonderful work of ICFA’s dedicated interns and part-time staff, please check out our blog: In the coming months, ICFA will move forward with converting our long-form finding aids to hierarchical multi-level descriptive records in AtoM@DO. We will also continue to finalize other processing projects and finding aids for additional collections… So, stay tuned!

~Shalimar Abigail Fojas White, Manager, Image Collections and Fieldwork Archives, Dumbarton Oaks Research Library and Collection

Position Announcement: Image Cataloger and Support Specialist, Princeton University

Image Cataloger and Support Specialist
Visual Resources Collection, Department of Art and Archaeology
Princeton University

This position is responsible for cataloging, collection development, public service, and maintenance of the image collection under the general supervision of the Director of Visual Resources, Department of Art and Archaeology. Duties include original cataloging, classification, and subject indexing of images. The art image cataloger/support specialist works closely with the faculty to fulfill their image needs for teaching and research. The cataloger works on all aspects of making images available including uploading digital images and data and supporting users of images in multiple software applications (Almagest, PowerPoint, ARTstor). Technical and support responsibilities include assisting with use of audio-visual and computer equipment and projection as needed.

For further details including qualifications or to apply for the position, please go to:, and search Requisition #1400568.

Position Announcement: Archivist, National Gallery of Art, Washington, DC

Experienced Archivist

The National Gallery of Art, Washington, D.C., is seeking an experienced archivist to participate in developing and managing innovative approaches to professional archival responsibilities in the Gallery Archives of the National Gallery of Art, especially in working with electronic records and digital information systems, and in describing and analyzing Gallery history and records in various media, and using best archival practices to provide information about archival holdings to the public and researchers via on-line and other writings, exhibitions and features. The incumbent also will be responsible for supporting all aspects of the Gallery Archives program including preserving records in every physical form; understanding and managing traditional architectural and institutional records, digital and analog images, and electronic record-keeping systems; providing records guidance to Gallery offices; and evaluating, preserving and organizing complex bodies of historical records.

This is a permanent private funded position that does not incur federal status, but does afford the complete federal benefits package including the Federal Employees Retirement (FERS) program.

Series and grade: NF-1420-12
Salary range: $75,621 to $98,305/ Per Year

Qualifications: Candidates must meet the Qualification Standards Handbook requirements for the GS-1420-12.

This requires at least one year of specialized experience equivalent to the GS-11 level in the Federal service or a Masters degree in archival science or with a major that includes at least 18 hours in archival science, history and /or political science or government. Specialized experience is experience working as an archivist in a cultural institution and working with institutional records.

Additional Experience: In addition to a minimum of one year of experience equivalent to the GS-11 level as required by the GS-12 qualification standards, candidates must have a minimum of five years of progressively responsible independent professional experience as an archivist in a cultural institution and working with institutional records.

Academy of Certified Archivists Archival Certification is preferred.

For more information and to apply for the position go to USAJOBS at the following link.

Position Available: Library Technician (Technical Services), National Gallery of Art Library

Library Technician (Technical Services)

The National Gallery of Art Library is seeking applicants for a student assistant position in the Technical Services Department. The primary purpose of this position is to provide clerical support for a wide variety of acquisitions, cataloging, and technical processing activities.

Duties include unpacking and receiving newly acquired library materials, performing bibliographic searching in local and worldwide library networks, entering cataloging information using a personal computer, producing labels and adding item-level information (barcodes) for cataloged titles, and assisting with the maintenance of departmental manual and automated files.

Applicants should have a familiarity with library technical services procedures and basic descriptive cataloging principles; familiarity with the operation of personal computers; an ability to recognize and transcribe detailed bibliographic information; an ability to type and file accurately; and an ability to work cooperatively with other staff members.

In order to qualify for this position, applicants must be registered at least as a half-time student, and be able to provide certification of student status, including a current class schedule. Work schedules will be determined to accommodate the student’s class schedule and the Library’s work requirements. The position is limited to 20 hours per week while classes are in session; full-time employment is available during semester and summer breaks. The incumbent earns sick and annual leave based on the amount of hours worked.

Those interested in this position should send a résumé and any inquiries by email to:

Roger Lawson, Administrative Librarian/Head of Technical Services
National Gallery of Art Library