ARLIS/NA Mid-Atlantic

The Mid-Atlantic Chapter of the Art Libraries Society of North America

Month: July 2014

Job Opportunity at Glenstone: Assistant Archivist

Located on 200 acres in Potomac, Maryland, Glenstone strives to provide visitors with a unique experience through the seamless integration of art, architecture, and landscape.

Glenstone is currently seeking an Assistant Archivist to assist in the management of daily business operations of the archives in a not-for-profit cultural institution. This is a full-time, permanent position reporting to the Chief Archivist-Librarian. Glenstone offers a competitive salary and total compensation package that includes health care and a 401(k) matching program. Please see the position description for job responsibilities and required qualifications.

To apply, electronically submit a cover letter, resume, and a list of three professional references, to HR@glenstone.org, or mail to:

Human Resources Generalist
Glenstone
12002 Glen Road
Potomac, MD 20854

Deadline for applications is August 8, 2014.

Fall 2014 Internship Opportunities at Dumbarton Oaks, Washington, D.C.

The Image Collections and Fieldwork Archives (ICFA) of Dumbarton Oaks Research Library and Collection is currently recruiting interns for the Fall 2014 term:

Image Cataloging Intern
Intern will assist the Metadata and Cataloging Specialist with the migration of legacy image metadata for implementation ICFA’s new collection management system, AtoM@DO

Archival Intern, Finding Aid Conversion
Intern will assist the Archivist with the conversion of long-form finding aids into hierarchical multi-level archival descriptions in AtoM@DO

Archival Intern, Oversize Materials
Intern will assist the Manager and Archivist with the inventory, arrangement, and rehousing of oversize architectural drawings, tracings, and rubbings

For more information about joining the ICFA team, please see our website: Internship Policies.

~Shalimar Abigail Fojas White, Manager, Image Collections and Fieldwork Archives, Dumbarton Oaks Research Library and Collection

Smithsonian Libraries Internship Opportunity

The Smithsonian art libraries has an internship opportunity for the fall. More information at the Smithsonian Libraries can be found at: http://library.si.edu/about/internships-and-fellowships

Applications for all projects will be collected through the Smithsonian Online Academic Appointment System (https://solaa.si.edu/). Be sure to select “Smithsonian Institution Libraries” as the unit and “Smithsonian Institution Libraries Internship Program” as the program. Applications are due August  22nd. Selections will be made by September 1st, with flexible start dates around mid to late September. Please see the main internship page for additional information.

Art Libraries Corporate Vertical Files Access
Dates preferred: September – December 2014
Location of internship: AAPG Library, but also field visits to HMSG, AfA, NMAI, and NPM libraries.
This project is ideal for the following candidate: MLS student or graduate with some metadata training; art background a plus but not necessary.

Brief description of project:
The Smithsonian Libraries’ art and artists’ files are an exceptionally valuable resource for art historical research on both art and artists and often are the only obtainable sources of information for these subjects. In 2004, several efforts were combined to produce a single electronic list of holdings contained in the various art, history, and culture libraries at the Smithsonian. The resulting database provided access to over 70,000 files dedicated to artists that contain exhibition announcements, newspaper and magazine clippings, press releases, brochures, reviews, invitations, illustrations, résumés, artists’ statements, and exhibition catalogs. However the file collections also contain files dedicated to institutions, museums, corporations, and collections that are not accessible electronically. This project will work with the branch librarians and the discovery services department to establish metadata standards and begin creating corporate records for files at various branches to provide access to library users. Intern will end project by producing procedure guidelines for entering records (with branch-specific instructions if needed) and blog report of project.

Doug Litts, Librarian, Head
Smithsonian American Art Museum/
National Portrait Gallery Library
Smithsonian Libraries
littsd@si.edu
Phone: 202-633-8236
202-633-8230
Fax: 202-633-8232

Vacancy Announcement: Library Technician (Circulation), National Gallery of Art Library

The National Gallery of Art Library is seeking applicants for a student assistant position in the Reader Services Department.

Library Technician (Circulation)

The primary purpose of this position is to assist with a wide variety of circulation and reader services for Gallery staff and outside readers.

Duties include retrieving materials from the stacks and reshelving returned materials, providing information and instruction on circulation procedures governing use of the Library collection, and maintaining automated and manual departmental files.

Knowledge and Skills:

Applicants should have a basic knowledge of library collections, online catalogs, and circulation desk procedures, familiarity with using personal computers, an ability to type and file accurately, and an ability to work cooperatively with other staff members and library patrons. Reading knowledge of a Western European language (French, German, or Italian) is desirable.

Qualifications:

In order to qualify for this position, applicants must be registered at least as a half-time student, and be able to provide certification of student status, including a current class schedule. Work schedules will be determined to accommodate the student’s class schedule and the Library’s work requirements. The position is limited to 20 hours per week while classes are in session; full-time employment is available during semester and summer breaks. The incumbents earn sick and annual leave based on the amount of hours worked.

Interested applicants should send résumés and any inquiries by email to:

Lamia Doumato, Head of Reader Services
National Gallery of Art Library
l-doumato@nga.gov

Job Opportunity at Glenstone: Records Manager/Archivist

Located on 200 acres in Potomac, Maryland, Glenstone strives to provide visitors with a unique experience through the seamless integration of art, architecture, and landscape.

Glenstone is currently seeking a Records Manager/Archivist to assist with the development and execution of a Records Management program, including the creation and implementation of records schedules, for both electronic and analogue records. This is a full-time, six-month term position reporting to the Chief Archivist-Librarian. Please see the position description for job responsibilities and required qualifications.

To apply, electronically submit a cover letter, resume, and a list of three professional references to HR@glenstone.org or mail to:

Human Resources Generalist
Glenstone
12002 Glen Road
Potomac, MD 20854

The deadline for applications is August 1, 2014.

Vacancy Announcement: Library Technician (Image Collections), National Gallery of Art Library

The National Gallery of Art Library is seeking applicants for a student assistant position in the Image Collections Department. The primary purpose of the position is to assist with the development and maintenance of the department’s online catalogue and with preparation of analog and digital images for inclusion in the department’s collections.

Duties include preparing online bibliographic records for images, verifying heading authorities, creating digital image scans and accompanying metadata, preparing shelf labels and containers, and adding item information (barcodes) to a variety of visual materials.

Applicants should have an ability to input detailed cataloging data using a personal computer, familiarity with library technical services procedures and basic descriptive cataloging principles, an ability to follow oral and written instructions accurately, and an ability to type and file accurately. Reading knowledge of a Western European language other than English (French, German, or Italian) is desirable.

In order to qualify for this position, applicants must be registered at least as a half-time student and be able to provide certification of student status, including a current class schedule. Work schedules will be determined to accommodate the student’s class schedule and the Library’s work requirements. A typical schedule is 20 hours per week while classes are in session; full-time employment is available during semester and summer breaks. The incumbent earns sick and annual leave based on the amount of hours worked. The position is temporary, but appointment can be extended for the duration of the incumbent’s educational career provided he or she meets the eligibility requirements specified above.

Those interested in this position should send a résumé and any inquiries via e-mail to:

Gregory P.J. Most
Chief, Library Image Collections
National Gallery of Art
g-most@nga.gov