ARLIS/NA Mid-Atlantic

The Mid-Atlantic Chapter of the Art Libraries Society of North America

Month: February 2014

Job Announcement: Head of Digital Experience, Smithsonian Archives of American Art

The Archives of American Art, Smithsonian Institution, is the nation’s largest repository of documentation of the visual arts and culture in the United States. The Archives’ mission is to collect, preserve, and make available for study records, papers, photographs, diaries, sketchbooks, and oral history interviews. Its digital environment directly supports the Archives’ collections management of over 5,000 archival collections representing over 15,000 linear ft., an active oral history program, a major digitization and access initiative, exhibitions, acquisitions, public outreach, education, reference, and fundraising, and participation in Smithsonian pan-Institutional initiatives.

The incumbent will serve as the Archives’ Head of Digital Experience in an ongoing effort to improve the website as the primary means of communicating information about the Archives within the context of the Smithsonian Institution, and in providing access to collections and resources. Included in the responsibilities are coordinating and publishing content from internal stakeholders; monitoring and evaluating the Archives’ web properties; working closely with technical and digital projects’ staff and contract developers and designers; keeping abreast of relevant emerging technologies; participating in Smithsonian-wide web and IT-related activities, and providing guidance and input on strategies for moving the Archives towards its goal of greater openness and sharing of our digital resources and data.

Applicants should have technical knowledge and skills in:

  • Best practices for creating, formatting and presenting textual, graphic, and A/V content for use on web and digital media platforms (websites, blogs, social media, mobile devices)
  • Core principles and best practices in the fields of web content management, user experience design, usability, information architecture, and accessibility
  • Best practices for search engine optimization and web analytics
  • Hand encoding standards-compliant HTML/XML/CSS
  • Database systems and database design as they pertain to websites
  • Web design and development software, especially the Adobe Creative Suite tools, including DreamWeaver, Acrobat, and Photoshop.
  • Excellent interpersonal, communication, and organizational skills; ability to multitask and perform work independently as well as part of an integrated team.
  • Archive, library or museum information environments that utilize EAD or other XML based technology, and an understanding of the archival profession and practices. MLS preferred.

Applicants should email a cover letter and resume to Karen Weiss at by February 21, 2014.

The Smithsonian is an equal opportunity employer.

Part-Time, Temporary Cataloger at the National Museum of Women in the Arts

The National Museum of Women in the Arts Betty Boyd Dettre Library and Research Center is seeking a part-time, temporary cataloger to create original cataloging records for our top 500 artist files. In an effort to provide better access and description to the important ephemera within these files, the LRC plans to catalog our artist files in MARC format, making them accessible and searchable in our OPAC and WorldCat.

Qualifications for this position:

  • Knowledge of AACR2, ISBD, LCSH, LC classification schedules, and MARC 21/OCLC formats
  • Knowledge of integrated library catalog systems, Koha preferred
  • Graduate of or student in an ALA accredited MLS/MLIS program
  • Art history knowledge preferred, but not required

Pay rate will be $20/per hour for approximately 225 hours.

If interested please send your cover letter, resume, and 3 original cataloging records (OCLC control numbers accepted) to Heather Slania, Director of the Betty Boyd Dettre Library and Research Center, by Feb. 23rd.

Heather Slania
Director of the Betty Boyd Dettre Library and Research Center
ARLIS/NA DC-MD-VA Chapter Chair

National Museum of Women in the Arts
1250 New York Avenue NW
Washington, DC 20005
(202) 266-2807

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New Search Tool for Archival Collections at Dumbarton Oaks

Dumbarton Oaks’ Image Collections and Fieldwork Archives (ICFA) announces the public launch of its online inventory, AtoM@DO ( A searchable database of Dumbarton Oaks’ archival collections, AtoM@DO brings together the holdings of ICFA and a selection of the Dumbarton Oaks Archives (DOA) into a single virtual space, enabling discovery of related materials across the institution.


Instead of searching collections one-by-one by means of individual PDF finding aids or collection guides, AtoM@DO enables users to search across all holdings — either by keyword or through browsing the various menu options: Names, Places, Subjects. Search results are presented within the context of their collection, making it easier for users to learn more about the materials they have found and discover other relevant resources.


AtoM@DO is a local implementation of the open-source archival collection management system, ICA-AtoM, which is based on standards developed and promulgated by the International Council on Archives (ICA) with initial funding from UNESCO. You can find more information about the system and the standards ICFA employed, under the Quick links menu in the upper right-hand corner of AtoM@DO.


Find a link to the system along with a list of common FAQs on the AtoM@DO Help page on the ICFA website. This same page is accessible from anywhere within the system by clicking the Help link under the Quick links menu in the upper right-hand corner of AtoM@DO. Users can also contact the system administrator directly, ICFA Metadata and Cataloging Specialist , Anne-Marie Viola (


Over the course of the year, ICFA plans to enhance description of its collections within AtoM@DO, including expanding on collection-level records and adding digital objects for portions of ICFA’s photograph collections, which comprise more than half a million images. In doing so, ICFA will virtually reunite the fieldwork photography used to seed the reference collection with the archival collections from which they originated. The database is a work-in-progress and new functionality and content will be added based on a prioritized list developed by the department.

Note: Traditional  long-form finding aids for archival collections continue to be maintained on their respective pages: ICFA’s Byzantine Archival Collections and DOA’s Historical Papers.

Many thanks,