ARLIS/NA Mid-Atlantic

The Mid-Atlantic Chapter of the Art Libraries Society of North America

Month: July 2012

Part-time and Internship Opportunities at Dumbarton Oaks

The Image Collections and Fieldwork Archives (ICFA) at Dumbarton Oaks is seeking applications for a part-time Archival Assistant and a Metadata Intern. The Dumbarton Oaks Research Library and Collection is an institute of Harvard University located in Washington, D.C. that supports scholarship in Byzantine, Pre-Columbian, and Garden and Landscape Studies. The ICFA at Dumbarton Oaks houses one of the most important collections of Byzantine photographs and fieldwork papers in the world.

Archival Assistant (part-time)

ICFA is seeking a part-time Archival Assistant to assist ICFA staff with ongoing archival processing and preservation projects and other administrative tasks. Under the supervision of the Archives Specialist, the part-time Archival Assistant will assist with the assessment, arrangement, description, processing, and preservation of archival collections, which comprise administrative records and fieldwork papers produced or created by scholars and archaeologists.  In addition to ongoing archival processing and preservation projects, the part-time Archival Assistant will also provide general support to ICFA staff.  For more information and application instructions, please see the following link:

Metadata Intern (Fall 2012 semester)

ICFA is seeking a Metadata Intern for the Fall 2012 semester to assist the Metadata and Cataloging Specialist with the implementation of a new collection management system. ICFA’s holdings include both visual resources and archival collections. As a blended repository, ICFA must address the challenges of physical and intellectual control of both documents and images by implementing a new collection management system. This provides a unique opportunity for the Metadata Intern to engage with both the archival and VR communities and their practices.


The Metadata Intern will assist with the migration and conversion of metadata from a legacy database in preparation for import into the new system. This will involve the following tasks:

  • Working within the legacy database and/or exported CSV files to clean up and prepare image metadata for import into new system
  • Comparing previous cataloging practices with current standards to identify missing elements and normalize description
  • May also assist with data entry and/or encoding of archival finding aids for import into new system

In so doing, the student will learn how different standards are employed in this process and in the management of archival documents and images. Relevant content and encoding standards include:

  • Describing Archives: A Content Standard (DACS)
  • General International Standard for Archival Description (ISAD-G)
  • Encoded Archival Description (EAD)
  • Cataloging Cultural Objects (CCO)
  • VRA Core
  • Simple Knowledge Organization System (SKOS)


Students must be able to take the internship for course credit. The ideal candidate is pursuing a graduate degree in Library and Information Science or Archival Studies, and has the following characteristics:

Knowledge of:

  • Cataloging and/or metadata in archival, library or museum setting
  • Creating and/or working with XML documents
  • Relational databases

Interest in:

  • Archival and/or visual resource collections
  • Byzantine art, architecture, or archaeology
  • Information management and structured data

To apply:

Applicants should send a cover letter, resume, and contact information for three references to:

Shalimar Fojas White

Manager, Image Collections and Fieldwork Archives
Dumbarton Oaks Research Library and Collection

1703 32nd Street, NW, Washington, DC 20007

Artists’ Books at the Smithsonian Libraries

For the past two summers, the Hirshhorn Museum and Sculpture Garden Library (HMSG), the National Museum of African Art Library (NMAA), and the Smithsonian American Art Museum/National Portrait Gallery (AA/PG) Library have hosted graduate library student interns to work on the three libraries’ artists’ book collections. Each library has a history of collecting artists’ books with distinctly different goals. Books in the HMSG Library have been acquired to support the museum’s collection; artists’ books in NMAA were collected as examples of African art and those purchased for the AA/PG library have been obtained primarily for aesthetic reasons. Under the coordination of Anna Brooke (HMSG) and in partnership with Janet Stanley (NMAA) and Doug Litts (AA/PG), the internships were developed to define the issues regarding artists’ books in library collections and to determine ways to provide greater accessibility to them in the online catalog with the ultimate goal of providing more exposure to one of the Smithsonian Libraries’ many hidden collections.

The 2011 internship addressed fundamental issues of defining artists’ books, surveying the three collections, and developing recommendations for enhanced cataloging. The internship also included field trips to many DC-area artist book collections, including the Library of Congress, the National Gallery of Art, the National Museum of Women in the Arts, and George Mason University.

Amanda Meeks and Michelle Strizever were selected for the 2012 internship. Amanda is finishing up her MLS at Emporia State University and studied Book and Paper Arts. Michelle is also completing her MLS at the University of Maryland and for her Ph.D. in English from the University of Pennsylvania she wrote her dissertation on artists’ books.

Meeks and Strizever

Amanda Meeks (left in photo) and Michelle Strizever organized the exhibit of selections from the AA/PG artists’ book collection. Photo: Doug Litts

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Citizens of the Republic: Portraits from the Dutch Golden Age

On view at the National Gallery of Art, West Building, Gallery G-21, August 4, 2012 through February 3, 2013.

Cornelis van Dalen the Younger after Cornelis Jonson van Ceulen, Anna Maria van Schurman, after 1657, engraving, state ii/iii, National Gallery of Art, Washington, Department of Image Collections
Cornelis Jonson van Ceulen, Anna Maria van Schurman, 1657, oil on panel, National Gallery of Art, Washington, Gift of Joseph F. McCrindle


Stalwart Dutch citizens, distinguished for their contributions to the arts and the state, are sensitively rendered in a selection of seventeenth and eighteenth-century engravings that will be showcased at the National Gallery of Art, Washington.  Citizens of the Republic: Portraits from the Dutch Golden Age will present 21 prints after celebrated old masters such as Rembrandt van Rijn, Bartholomeus van der Helst, Michiel van Miereveld, and Caspar Netscher, and 5 rare books from the National Gallery of Art Library.  The exhibition will also feature Cornelis Jonson van Ceulen’s grisaille portrait of the eminent scholar Anna Maria van Schurman from the Gallery’s permanent collection.  This important painting will be hung, for the first time, alongside Cornelis van Dalen the Younger’s engraved portrait of the sitter, illuminating the relationship between painter and engraver.
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Exhibition of Artists’ Books at SAAM/NPG Library

From Doug Litts, Librarian, Head, Smithsonian American Art Museum/National Portrait Gallery Library:

We often think of the book as a container of information. A book’s text conveys meaning through reading. However, meaning can be expressed in other ways. Typography, ink color, blank space, paper, artwork, and binding also provide information to the reader about the artist’s project. Featuring artists’ books from the Smithsonian American Art Museum/National Portrait Gallery Library (AA/PG), this exhibit investigates the way that book artists use material and visual features to make meaning.

As part of the SIL Artists’ Book Professional Development Internship, Amanda Meeks and Michelle Strizever have been working to develop the visibility of the hidden artists’ book collections. Our project included improving access through refining cataloging practices of this special genre. During this time we had the opportunity to survey the collection at AA/PG. Each of us found several works intriguing; we explored and analyzed bookworks individually through research and writing. This started a conversation about what those works have in common: each work uses unique features, such as structure or materials, to convey content and meaning.

We hope that this exhibit will encourage viewers and researchers to visit the library and use the artists’ book collection. Please RSVP to  if you would like to attend the opening of Material Meanings on Wednesday, July 18th, 2012 from 4 pm to 6 pm. We will be available to discuss this project, the exhibition, and the collection over refreshments.

Summer Meeting

Please join us for a tour of the Library of Congress Packard Campus for Audio-Visual Conservation, followed by chapter meeting & 2014 conference planning on Friday, August 3, 2012, 10:00 am – 4:45 pm.

More information is posted here.